Contract Compliance and Procurement Specialist
Willimantic, CT
Full Time
Experienced
Contract Compliance and Procurement Specialist
Eastern Connecticut State University is seeking a qualified candidate to fill the Contract Compliance and Procurement Specialist position. Eastern is Connecticut’s Public Liberal Arts University and is located in Willimantic, Connecticut which is 1.5 hours from Boston and 2.5 hours from New York City. Eastern is one of four universities in the Connecticut State College and University System (CSCU). The position also offers substantial health and retirement benefits.
POSITION SUMMARY
Under the supervision of the Director of Fiscal Affairs for Purchasing, Contracting & Aux. Services this position manages contract compliance for all contracts originating from the University including negotiation, preparation, and contract oversight to ensure proper controls over contracting procedures and contribute to sound fiscal and administrative management.
SUPERVISION/LEAD EXERCISED
May provide guidance or supervision to professional staff, student workers, Graduate Assistants, or Graduate Interns.
POSITION RESPONSIBILITIES
Plans, administers, monitors and audits contractual and purchasing activities for the University. Prepares and reviews contracts, Requests for Proposals (RFP’s), Purchase Orders, Personal Service Agreements (PSA’s), Student Affiliation Agreements and various license agreements. Assists in the development, negotiation, and finalization of vendor agreements for authorized signature(s), as well as monitoring contracts for compliance with State and Federal statutes, BOR/CSCU policies, Office of the Attorney General’s guidelines, internal procedures and contract terms and conditions. Develops and administers internal contract compliance procedures and ensures sound fiscal management and compliance with policies and the State Ethics Code. Develops training programs for the University regarding personal service agreements (PSA’s), contracts and other types of applicable agreements and the University Contracting Software use. Acts as liaison between the University and the CSCU System Office and Board of Regents, the Office of the Attorney General, the Department of Administrative Services and other state agencies as required of the position. Reviews, approves and processes requisition, purchase order, change order, quotation and award documents for accuracy and compliance with established procurement policies. Enters into the University’s financial, contracting and e-procurement systems.
Coordinates and resolves issues resulting from discrepancies between purchase order specifications and what was received and invoiced. Provides assistance to internal and external customers and suppliers on appropriate State, CSU and University procurement policies and procedures. Identifies, develops and assists in certification of qualified small, woman owned and minority vendors. Provides research related to procurement activity by vendor, requestor, commodity, etc. as required. Performs other duties related to the above which do not alter the basic level of responsibility of the position.
KNOWLEDGE, SKILLS, AND ABILITIES
Demonstrated ability to develop complex and involved contracts, negotiate these contracts with vendors and service providers, and manage and monitor contracts in accordance with their terms and conditions, State and Federal statutes and regulations, Attorney General guidelines, CSCU and Board of Regents policies and State Code of Ethics; Knowledge of the basic principles of risk management and insurance programs including safety and loss control techniques; Demonstrated experience in developing Requests for Proposal (RFP’s) and other such justification documents; Demonstrated knowledge of applicable State and Federal statutes, and procurement best practices; Ability to use personal computers and associated software; Knowledge of basic principles of contract law including the ability to read and understand legal documents preferred; Demonstrated strong oral and written communication skills. Ability to lead support staff.
WORK ENVIRONMENT
Incumbents typically perform their work indoors, on campus, and in-person; may be required to work evenings and weekends as necessary.
MINIMUM QUALIFICATIONS REQUIRED
Bachelor’s degree from an accredited institution in a business-related field or paralegal studies.
TO APPLY
Applications should upload a cover letter, current resume and contact information of three professional references to JazzHR at Contract Compliance and Procurement Specialist - Eastern CT State University - Career Page. Cover letter should be addressed to Chair, Search Committee for the Contract Compliance and Procurement Specialist. Applications submitted by November 14, 2025, will receive highest consideration.
Compensation and Employee Benefits
The Contract Compliance and Procurement Specialist is compensated at the Administrator IV salary level in accordance with State University Organization of Administrative Faculty (SUOAF)].
For more information, please visit Bargaining Agreements/Pay Plans - Eastern.
The State of Connecticut and Eastern Connecticut State University are proud to offer its employees competitive wages and a wide range of fringe benefits including voluntary and supplemental benefits.
Fringe benefits include: paid personal, vacation and sick leave accruals; medical, dental, and prescription plans; group life insurance; retirement; retiree health care; tuition waiver for employee and eligible dependents at any of the Connecticut State Universities (Central, Eastern, Southern or Western) as well as an array of voluntary and supplemental benefits such as Deferred Retirement Contribution plans, Dependent Care Assistance and Medical Flexible spending accounts; long and short term disability insurance plans.
For more detailed information, please visit Human Resources - Eastern.
Eastern Connecticut State University does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. The following person has been designated to handle inquiries regarding the non-discrimination policies: LaMar Coleman, Ed.D., Vice President for Equity and Diversity. Dr. Coleman can be reached at: 860-465-5112 or via email at: [email protected].
Apply for this position
Required*